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For international HR teams · IT / Fintech / iGaming

Employee document translation

Russian employee, family and employer documents in one corporate order. Your project manager agrees the document set, name spellings, format and turnaround. For internal HR use or submission under the specific recipient’s requirements.

An anonymised sample is enough for an initial estimate.

Employee: passport, qualifications, employment evidenceFamily: certificates and children’s recordsEmployer: contracts, NDAs and HR policies

A quote for your HR team

Identify which documents belong to each employee or family member.

  • Company and HR contact; who will pay, and which legal entity should be invoiced.
  • Document types, number of employees and family members, approximate volume.
  • Source and target languages.
  • Document-issuing country, destination country, recipient and requirements for certification, originals and copies.

We will distinguish internal HR translations from official-submission documents before starting. Russian-side work is confirmed for your set; where a locally authorised translator is required, the client arranges the relevant local certification with an appropriate provider.

HR / GLOBAL MOBILITYMEGATEXT

Your translation brief

Send a typical set or a document list. An anonymised sample is enough for an initial assessment.

Company and invoicing
01 / Documents

One order. Three document groups.

01Employee documents

Passports, diplomas and transcripts, certificates, employment records and evidence of experience, based on the actual list supplied by the employer or receiving organisation.

Get a quote for these documents

Include all required pages, attachments, stamps and endorsements. If a name or job title has already been translated in other documents, send that spelling as a reference.

02Family documents

Birth, marriage or divorce certificates, children’s education records and other source documents included in the agreed family set.

Get a quote for these documents

Tell us whose documents are included and who will receive them. We will agree the scope and form of family translations separately from the employee’s employment-related set.

03Employer documents

Employment and contractor agreements, attachments, NDAs, employment confirmations, assignment documents and existing HR policies.

Get a quote for these documents

Tell us whether the translation is for internal HR use, for the employee to read or for an official submission. Include final versions and editable files, where available, for assessment.

02 / Countries and format

What to confirm for each country

Serbia

Qualifications and employment evidence

You can send a diploma or qualification certificate, employment confirmation, an agreement between employers and an employee assignment document for assessment, where these form part of your procedure.

Certification and submission

Certified-translation requirements depend on the grounds for submission and the recipient. Send their instructions so we can agree the Russian part of the work and identify the form required for submission in Serbia.

Montenegro

Personal and employer documents

Your enquiry may include qualification evidence, certificates and employer documents, including those relating to an assignment or provision of services. The set depends on the grounds for submission.

Certification and submission

Tell us in advance if the recipient requires translation into Montenegrin by an authorised translator. We will define the work we can complete in Russia; the client arranges any necessary local certification with an appropriate provider.

Cyprus, including Limassol

Documents for HR and official recipients

We translate qualification and experience documents, contracts and other Russian source materials according to the list supplied by your HR team or receiving organisation.

Certification and submission

For an official submission, the accepted translation channel and form must be confirmed in advance. Authentication of Russian documents depends on the procedure and document type; translation and apostille are separate matters.

These examples help describe the task for assessment. Your recipient or adviser for the relevant procedure determines the exact document list and acceptable form.

Internal HR use

We will agree the language, file format, terminology and spelling of names with your team. Send any templates or company glossary you use.

Official submission

Include the specific recipient’s requirements for language, certification, originals and copies. Before starting, we will confirm the work to be completed in Russia and the required set; local certification must be agreed for the relevant procedure.

03 / Process

One contact for the complete set

Send the files and requirements

Tell us the ordering company, countries and recipients, languages, number of employees and preferred completion date. Include the document list and certification requirements. You can send an anonymised sample for an initial assessment.

Agree the scope of work

After reviewing the files, we will confirm the translation scope, price and turnaround. We will distinguish internal HR materials from official-submission documents and discuss Russian-side steps, originals, payment and receipt of the result.

Confirm names and versions

We will agree the spelling of names, company names and job titles using your references. Provide final document versions and tell your project manager about changes to the source files during the work.

Receive the agreed set

We will prepare the translations in the agreed form. Arrangements for receiving electronic files and any paper copies included in the order will be settled before work starts.

A quote for your documents

A quote for your team

The price depends on the languages, volume, content, formatting and any agreed additional steps. We will assess the complete set you need and confirm the scope, price and turnaround before starting.

What determines your quoteIf the set includes several documents or several employees, send a list and identify recurring forms. For company payment, tell us which legal entity will place the order. Payment and arrangements for receiving the result will be agreed separately.

We will distinguish internal HR translations from official-submission documents before starting. Russian-side work is confirmed for your set; where a locally authorised translator is required, the client arranges the relevant local certification with an appropriate provider.
04 / FAQ

Before your first order

Can a company place an order from abroad?

Yes. Start with the form on this page: attach your files and describe the task. Identify the ordering legal entity, document recipient and HR contact. After reviewing the files, we will agree the scope, form, price, turnaround, available payment method and arrangements for receiving the result.

Can one enquiry cover several employees and their families?

Yes. Send a list of the sets and identify which documents belong to each person. Family and employment-related documents may have different requirements, so include the relevant recipients’ instructions.

How does an internal HR translation differ from one for a public authority?

Your company sets the format and requirements for internal HR materials. An official submission follows the specific procedure and recipient’s requirements for language, translation, certification and source documents. Include those requirements so we can confirm the work we can provide.

Does every document need an apostille and notarial certification?

The need for these steps depends on the document, procedure and recipient’s requirements. Send their instructions and all existing endorsements. Translation, authentication of the source document and certification of the translation are agreed as separate matters.

What can MegaText do if a local sworn or authorised translator is required?

Tell us about this requirement before placing the order. After reviewing your set, we will confirm which translation and document-related steps we can complete in Russia. The client agrees the acceptable local form and provider for the relevant procedure.

Can we agree pricing and turnaround for recurring document sets?

Send a typical set, the expected number of similar documents and the requirements for the result. We can discuss how recurring forms will be quoted and handled. The price and turnaround for each assignment will be confirmed against its files and agreed scope.

Documents for your HR teamGet a quote